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Police Criminal Record Check

RECORD CHECKS

 

RECORDS BUSINESS CENTRE

Monday to Friday 8:30 a.m. to 6:00 p.m.

Closed Saturday, Sunday and Holidays

To obtain a Police Check:

Attend the Records Business Centre at 155 King William Street in Hamilton, fill out the appropriate form, show acceptable identification and pay the applicable fee. If the application is for a volunteer position, CAS, fostering, student registration or field placement proof of same must be shown (i.e. letter from the agency or school).

NOTE: If acceptable identification verifying your identity, along with proof of volunteer or student status, is provided, the completed search results may be mailed back to the applicant; or if requested, the applicant can pick up their search results at the Records Business Centre. Information on acceptable identification can be found here 

THREE LEVELS OF

 

POLICE RECORD CHECKS

 

POLICE CRIMINAL RECORD CHECK

POLICE INFORMATION CHECK

POLICE VULNERABLE SECTOR CHECK

 

1.  Police Criminal Record Check (PCRC)

This check is intended for applicants who are involved as a volunteer, employee or in any situation where a basic PCRC is requested (i.e., retail or immigration). This check is NOT intended for applicants who are seeking volunteer and/or employment with vulnerable persons.

 

The Police Criminal Record Check will include the following information:

 

(a)       Criminal convictions (summary and indictable) from CPIC and/or local databases.

 

NOTE: See section on Self Declaration Requirement

 

The Police Criminal Record Check WILL NOT include:

 

(a)        Outstanding entries, such as charges and warrants.

(b)        Absolute and conditional discharges.

(c)        Current judicial orders, including Peace Bonds, Probation and Prohibition orders under the Criminal Code of Canada.

(d)        Convictions where a pardon has been granted.

(e)        Convictions under provincial statutes.

 

(f)        Local police contact.

(g)        Ministry of Transportation information (PARIS).

(h)        Special Interest Police (SIP) category of CPIC.

(i)         Family Court Restraining Orders.

(j)         Foreign information.

(k)        A Vulnerable Sector (VS) Query of pardoned sex offenders to ascertain if the applicant has been convicted of and granted a pardon for any of the sexual offences that are listed in the schedule to the Criminal Records Act (CRA).

(l)         Any reference to incidents involving mental health contact that did not result in a conviction.

(m)       Charged and processed by other means such as Diversion.

 

 

2.        Police Information Check (PIC)

A collection of offence information, including convictions, non-convictions and other relevant police contact information available from a local police agency’s records management system and other systems/records where authorized.

 

This check is intended for applicants who are seeking volunteer and/or employment with agencies who require a criminal record check along with local police involvement. The agency has determined that a search of pardoned sex offenders, or contacts relating to mental health apprehensions is NOT required (i.e., border crossing or visa) therefore this check is NOT intended for applicants who are seeking volunteer and/or employment with vulnerable persons.

 

The Police Information Check will include the following, released as either a criminal record or police contact information

 

(a)              Criminal convictions (summary and indictable) from CPIC and/or local databases.

(b)             Outstanding entries, such as charges and warrants, judicial orders, Peace Bonds, Probation and Prohibition Orders. As per CPIC policy, information obtained from the Investigative Databank must be confirmed and authorized for release by the contributing agency.

(c)        Absolute and conditional discharges

(d)        Family Court Restraining Orders.

(e)        Charged and processed by other means such as Diversion will be released as police contact only.

(f)        Dispositions including, but not limited to, Withdrawn, Dismissed, and cases of Not Criminally Responsible by Reason of Mental Disorder.

(g)        A review of all available police contacts including but not limited to theft, weapons, sex offences, or violent, harmful and threatening behaviour.

 

The Police Information Check WILL NOT include:

 

(a)        Convictions where a pardon has been granted.

(b)        Convictions under provincial statutes.

(c)        Ministry of Transportation information (PARIS).

(d)        Suspect information that would hinder an ongoing investigation or where the suspect has not been spoken to.

(e)        Youth Criminal Justice Act (YCJA) information beyond applicable disclosure period.

(f)        Special Interest Police (SIP) category of CPIC.

(g)        Information gathered outside formal occurrence reports ( i.e., street checks, CAD) should not be released unless under exceptional circumstances.

(h)        Any reference to contagious diseases.

(i)         Victim/Complainant information should not be released unless under exceptional circumstances.

(j)         Foreign information.

(k)        A VS query of pardoned sex offenders to ascertain if the applicant has been convicted of and granted a pardon for any of the sexual offences that are listed in the schedule to the CRA.

(l)         Any reference to incidents involving mental health contact that did not result in a criminal charge.

 

3.       Police Vulnerable Sector Check (PVSC)

This check is restricted to applicants seeking employment and/or volunteering with vulnerable individuals. It is a collection of offence information, including convictions, non-convictions and other relevant police contact information available from a local police agency’s records management system and other systems/records where authorized. This check will include sexual offence convictions for which the individual has received a pardon where authorized by the Minister of Public Safety and Emergency Preparedness.

 

The Police Vulnerable Sector Check will include the following:  

 

(a)        Criminal convictions (summary and indictable) from CPIC and/or local databases.

(b)        Outstanding entries, such as charges and warrants, judicial orders, Peace Bonds, Probation and Prohibition Orders. As per CPIC policy, information obtained from the Investigative Databank must be confirmed and authorized for release by the contributing agency.

(c)        Absolute and conditional discharges from local database only.

(d)        Family Court Restraining Orders.

(e)        Charged and processed by other means such as diversion.

(f)        Dispositions including, but not limited to, Withdrawn, Dismissed, and cases of Not Criminally Responsible by Reason of Mental Disorder.

(g)        A review of all available police contacts including but not limited to theft, weapons, sex offences, or violent, harmful or threatening behavior which may or may not have involved a mental health incident.

(h)        As Authorized for release by the Minister of Public Safety, all information with respect to a record suspension (pardon) for sexual offence convictions, identified as a result of a VS query.

 

The Police Vulnerable Sector Check WILL NOT include:

(a)        Convictions under provincial statutes.

(b)        Ministry of Transportation information (PARIS).

(c)        Suspect information that would hinder an ongoing investigation or where the suspect has not been spoken to.

(d)        Youth Criminal Justice Act (YCJA) information beyond the applicable disclosure period.

(e)        Special Interest Police (SIP) category of CPIC.

(f)        Information gathered outside formal occurrence reports (i.e., street checks, CAD) should not be released unless under exceptional circumstances.

(g)        Any reference to contagious diseases.

(h)        Victim/Complaint information should not be released unless under exceptional circumstances.

(i)         Foreign information.

(j)         Mental Health Act terminology (refer to Ontario Human Rights Considerations).