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To obtain a Police Criminal Records Search or a Vulnerable Sector Search:
Attend the Records Business Center at 155 King William Street in Hamilton, fill out the appropriate form, show acceptable identification and pay the applicable fee. If the application is for a volunteer position, CAS, fostering, student registration or field placement ($15.00 fee) proof of same must be shown (i.e. letter from the agency or school).
NOTE: If acceptable identification verifying your identity, along with proof of volunteer or student status, is provided, the completed search results may be mailed back to the applicant; or if requested, the applicant can pick up their search results at the Records Business Centre.
Every applicant must have proper identification to verify their identity. In all cases, we insist on at least one piece of photo ID and another piece with a date of birth. We do not accept S.I.N. cards or credit cards as identification.
Information on our Fee Structure, Methods of Payment, Turnaround Times, Acceptable Identification, Hours of Operation and Directions can be found here.
For further information, please call the Records Office at 905-546-4979. |
A Clearance (Criminal Records Search) may be required for the purposes of:
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employment,
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volunteering,
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C.A.S.,
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Visa,
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Immigration Licencing,
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student registration and
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field placements
The Hamilton Police Service provides two types of searches:
Criminal Records Search is not intended for individuals seeking a volunteer and/or employment position with children or vulnerable persons.
A Police Criminal Records Search may provide the following information obtained from the Canadian Police Information Centre:
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Outstanding entries (i.e. charged & wanted person)
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Records of criminal convictions, as the records exist on the date of search
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Findings of guilt where a pardon has not been granted
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Absolute and conditional discharges where not prohibited by legislation
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Current judicial orders (e.g. Peace Bonds, Probation Orders and Prohibition orders under the Criminal Code of Canada)
Information provided as a result of this search will not include:
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expired judicial orders
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convictions under provincial statutes
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pardoned records
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local records of other police services in Canada
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cases where the applicant has been found guilty by reason of mental disorder
Vulnerable Sector Screening is intended for individuals being employed or volunteering with persons, who because of their age, disability or other circumstances, whether temporary or permanent are:
(a) in a position of dependence on others or
(b) are otherwise at a greater risk than the general population of being harmed by a person in a position of authority or trust relative to them. (i.e. working with children, the elderly, sick or infirm).
Vulnerable Sector Screening will provide the following information:
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Criminal Record (Adult)
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Criminal Records (Young Person) (Pursuant to Section 119(1)(a) of the Youth Criminal Justice Act
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Records of “Not Guilty: Not criminally responsible on account of Mental Disorder”
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Convictions, pending charges and ongoing investigations under Federal Statutes and
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Provincial Statutes, where available (Note: Information maintained under The Highway Traffic Act and the Compulsory Automobile Insurance Act is not included)
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Relevant Occurrence Reports
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Findings of guilt where a pardon has not been granted
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Absolute and conditional discharges where not prohibited by legislation
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Probation, Prohibition and other Judicial Orders
And if required